Commercial Real Estate, Capital, Insurance, Leasing & Management

Office Manager

Job Description

Join Franklin Street – the fastest growing commercial Real Estate firm in the Southeast!

At Franklin Street, we achieve success with a collaborative company culture – hiring top professionals sharing our value for integrity, hard work, and accountability. 

Franklin Street offers competitive salaries, medical – including additional discounts, dental, and vision benefits, disability and life insurance, 401(K), paid time off, and holiday pay. We also love working together to help the community through our company sponsored philanthropy events. 

Franklin Street is currently seeking an Office Manager! This dynamic team member will be responsible for providing general administrative support to our employees, scheduling meetings and appointments, making office supplies arrangements, and overseeing staff.

Essential Functions

Scheduling 

  • Schedule and coordinate company-wide and/or agent meetings and appointments for office
  • Provide support for all trainings, company and team meetings, including conference room set up
  • Coordinate meeting space through WebEx and conference calls
  • Circulate agendas and materials prior to meetings and may coordinate follow up

General Office 

  • Manage the day to day operations pertaining to office processes and procedures while fostering and promoting the  organization’s values and culture
  • Work closely with corporate office to ensure necessary communications are disseminated effectively to local office  
  • Responsible for organizing the office layout
  • Provide support to front desk and may answer incoming calls and greet clients when necessary
  • Responsible for maintaining a safe and healthy worksite and arranging necessary repairs when needed
  • Accountable for the mail administration of the office including receiving, sorting, delivering, and sending of business-related mail
  • Assist in the onboarding process for new hires, including seat assignment, supplies, and working with HR to ensure completion of all new hire tasks
  • Plan, according to budget, events throughout the year including, team building, philanthropy, client events, and holiday parties
  • Establish and maintain relationships with office vendors, including building maintenance 
  • Partner with HR to update and maintain office/company polices when necessary
  • Oversee the purchase of new office supplies and monitor and keep appropriate inventory, including furniture and office equipment
  • Direct appropriate invoices to accounting for approved business-related expenses 
  • May respond to customer questions and complaints and/or route to appropriate party
  • Coordinate with IT department on all office equipment and inventory

Requirements

Knowledge, Skills and Abilities

  • Strong organizational and planning skills 
  • Professional verbal and written communication skills 
  • Knowledge of office management responsibilities, systems, and procedures 
  • Strong time management skills and ability to multi-task and prioritize work assignments
  • Ability to think and work independently
  • Ability to build professional relationships 
  • Personable and upbeat demeanor with a positive attitude

Educational and Technical

  • Proficient in Microsoft Office 365, including Share Point and Adobe Acrobat 
  • A minimum of 5 years of office manager experience 

Learn more about Franklin Street at www.FranklinSt.com

Recent Awards Include:

  • Fast 100 Award honoring the fastest 100 Fastest Growing companies in the State of Florida
  • Fast 50 Award honoring the 50 Fastest Growing companies in Tampa Bay – Tampa Bay Business Journal – 2011, 2012, 2013, 2014, 2015, and 2016
  • Tampa Bay Chamber of Commerce – Small Business of the Year Finalist 
  • Tampa Bay Times – Best Places to Work Award 
  • Best Places to Work Award Finalist – Tampa Bay Business Journal 
  • Real Estate Forum Magazine – cover feature 2016 “Best Bosses” edition – Andrew Wright, CEO
  • 40 under 40 Award, Real Estate Forum Magazine – Andrew Wright, CEO
  • 25 to Watch, Tampa Bay Business Journal – Andrew Wright, CEO
  • Top Volunteer Workplace – United Way Suncoast
  • Corporate Philanthropy Award Finalist – Tampa Bay Business Journal 

Must be able to successfully pass pre-employment (post offer) drug screen and background check.Franklin Street is an Equal Opportunity Employer. 

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